A Texas-Sized Venue That Makes an Impression
When it comes to making a statement with your corporate event, the Gaylord Texan in Grapevine delivers big-time Texas style. With 490,000 square feet of event space, soaring atriums, and unmistakable Texas charm, this venue makes an impact. Professional event photography captures these impressive spaces and transforms your one-day gathering into marketing assets that last all year.
Let’s cut to the chase – this place is massive, impressive, and versatile. Whether you’re planning a sales kickoff for 2,000 people or an executive retreat for 12, the Gaylord Texan has spaces that work. And when your venue is this spectacular, you need an event photography team that knows how to capture it without getting in your way or adding to your stress.
Spaces That Make Your Event Stand Out
The Lone Star Atrium: Where Jaws Drop
This 4.5-acre glass-enclosed space showcases Texas landscapes, winding rivers, and native plants – all protected from unpredictable weather. It’s perfect for welcome receptions where making an impression matters.
The Longhorn Exhibit Hall: When You Need Space to Think Big
Spanning 179,520 square feet and hosting up to 10,000 attendees, this massive space works for trade shows, large conferences, and company-wide meetings. Enough room to get creative with your setup without feeling cramped.
The Texas Ballroom: For Those Formal Moments
With 49,025 square feet of elegant space, theatrical stage, and professional lighting, this ballroom elevates annual galas, awards ceremonies, and keynote presentations. The pre-function space works perfectly for cocktail hours or registration.
The Tate Ballroom: Sophisticated and New
Located in the newer Vineyard Tower, this 32,010-square-foot space works for secondary general sessions or upscale corporate dinners.
Beyond the Ballrooms: Unique Spaces That Impress
What makes the Gaylord Texan different isn’t just size – it’s variety. Where else can you host an executive dinner at Old Hickory Steakhouse one night, then throw a Texas-themed party at the Glass Cactus nightclub the next?
The Glass Cactus deserves special mention. Perched on Lake Grapevine with two massive outdoor patios, this 39,000-square-foot venue turns corporate events into experiences. Team building, customer appreciation, celebrating wins – the panoramic lake views bring energy to business gatherings.
For smaller, high-impact meetings, the Vineyard Boardroom and Bluebonnet Boardroom provide elegant settings with walls of glass overlooking the Texas landscape – both exclusive and distinctly Texan.
Events That Thrive at the Gaylord Texan
The Gaylord Texan doesn’t just house events – it elevates them:
Multi-Day Conferences
With 1,814 guest rooms and 127 suites on site, attendees stay where they meet. No shuttling means higher attendance at early morning or evening sessions. Multiple restaurants and room service keep everyone fueled without leaving the property.
Trade Shows and Exhibitions
The expansive exhibit halls provide enough space for impressive vendor displays, with easy load-in access, high ceilings, and robust power capabilities. The surrounding pre-function spaces create natural networking areas during breaks.
Leadership Retreats
When you need your executive team focused and inspired, the combination of meeting spaces with resort amenities creates the perfect balance of work and downtime. On-site spa services, golf arrangements, and multiple dining options make it easy to build in breaks that keep energy high.
Annual Kickoffs and Sales Meetings
Nothing says “you’re valued” like bringing your team to a destination-worthy venue. Multiple ballrooms and breakout rooms allow for general sessions followed by targeted training tracks, with plenty of space for celebrating wins.
Client Appreciation Events
When you want to impress clients or partners, the Gaylord Texan delivers. From wine tastings at the Texan Station Sports Bar to exclusive dinners at Old Hickory Steakhouse, there are countless ways to create memorable experiences.
Event Planning Made Easier
One huge advantage of the Gaylord Texan? The comprehensive support. Their dedicated event team handles everything from initial space planning to day-of execution.
The Convention Services Manager becomes your main point of contact, coordinating with various departments so you don’t have to chase down multiple vendors. Food and beverage planning runs through the Catering Manager, working alongside the Convention Services team.
On event day, their Event Experience Managers (or “Teal Coats” as they’re known for their distinctive jackets) provide on-the-ground support, handling any last-minute needs or adjustments.
Tech That Supports Success
Beyond impressive spaces, the Gaylord Texan offers infrastructure that modern events demand:
- State-of-the-art audiovisual capabilities through their partnership with Encore
- High-speed internet throughout that handles thousands of simultaneous connections
- On-site FedEx Office Business Center for last-minute printing or shipping
- The STARS program ensures every vendor meets the Gaylord’s standards
Capturing the Wow Factor: Photography That Makes Your Life Easy
After investing in such an impressive venue, the last thing you want is to miss documenting it properly. That’s where professional event photography becomes essential – not just as an add-on, but as a key part of maximizing your event’s impact.
At See Pink Inc., we know the Gaylord Texan like the back of our cameras. We’ve worked in every ballroom, meeting room, and unique space this Texas-sized venue offers. This means we get the shots that matter without getting in the way or slowing things down.
Our approach is simple: we make your life easier. You’ve got enough to handle running an event at a venue of this scale – you don’t need to babysit your photographers too.
Why See Pink Inc Makes Gaylord Texan Photography Seamless
- We know the venue. The Gaylord Texan is massive, and having photographers who can navigate it efficiently means you don’t miss key moments happening simultaneously.
- We handle multiple locations. Need coverage in the Texas Ballroom and the Glass Cactus at the same time? Our team can handle it.
- We have the right equipment. From low-light capabilities for evening events to multiple camera setups for large spaces, our gear is tailored to this venue’s specific challenges.
- We understand your goals. Your event photography needs to serve your business – whether for marketing next year’s conference, social media content, or documenting key moments for those who couldn’t attend.
Ready to Book Your Gaylord Texan Event Photography?
You’ve chosen an impressive venue. You’ve planned every detail. Now let’s make sure it’s captured right.
See Pink Inc. knows the Gaylord Texan inside and out. We’ll be there, on time, ready to shoot, with zero hand-holding required from you. No stress, no complications – just great photos delivered when you need them.
Here’s how easy it is:
- Call or email us with your event date
- Tell us what areas of the Gaylord you’re using
- Book us and walk away – we’ll handle the rest
Whether you need full coverage of a multi-day conference, team headshots during breaks, or photography for your gala at the Glass Cactus, we’ve got you covered.
📍 Ready for stress-free event photography? Contact us at (817) 676-2729 or connect@seepinkinc.com.
Located in Downtown Grapevine, Texas – just minutes from the Gaylord Texan.